Renting equipment can save you time, money, and hassle—but only if you use it correctly. From skid steers to mini excavators to dump trailers, rental equipment is built for performance—but even the best tools can lead to setbacks if you’re not prepared.
To help you get the most out of your rental experience, we’ve compiled the top mistakes we see customers make—and how you can avoid them.
1. Not Choosing the Right Equipment for the Job
The Mistake:
Trying to use a machine that’s too small, too large, or simply not designed for your specific task.
Why It Matters:
Using the wrong equipment can lead to inefficiency, safety risks, and even damage to the rental.
Avoid It By:
- Talking to our rental experts about your project details before reserving
- Asking for advice on power, size, and terrain compatibility
- Checking weight limits, reach requirements, or trailer needs
2. Skipping the Operating Instructions
The Mistake:
Assuming all equipment works the same—or worse, jumping in without any guidance at all.
Why It Matters:
Each piece of equipment has its quirks, and incorrect operation can lead to breakdowns or injuries.
Avoid It By:
- Asking for a demo or walkthrough at pickup
- Watching a short tutorial video if available
3. Underestimating Setup and Prep Time
The Mistake:
Scheduling a full day of work without factoring in time to transport, set up, and learn the equipment.
Why It Matters:
You could run into delays, rush through tasks, or end up needing to extend your rental (which costs more).
Avoid It By:
- Planning at least 1–2 hours for transport, setup, and basic orientation
- Loading/unloading carefully and safely
- Giving yourself buffer time, especially if it’s your first time using that type of equipment
4. Neglecting Safety Gear and Site Prep
The Mistake:
Jumping into the project without clearing the area or wearing proper safety equipment.
Why It Matters:
Even simple jobs can result in serious injuries or property damage if safety is overlooked.
Avoid It By:
- Wearing the right protective gear (gloves, boots, helmet, eye protection)
- Marking underground utilities before digging (call 811!)
- Clearing debris or obstructions from your work area
5. Ignoring Equipment Limits and Maintenance
The Mistake:
Pushing the equipment beyond its capabilities or failing to monitor basic maintenance during use.
Why It Matters:
Overuse or misuse can cause damage—not only delaying your project but possibly resulting in additional fees.
Avoid It By:
- Taking breaks if equipment overheats
- Monitoring fuel and fluid levels for longer projects
- Reporting issues immediately if something seems off
6. Forgetting to Inspect Equipment at Pickup and Return
The Mistake:
Not checking over the machine before taking it—or forgetting to clean it before returning.
Why It Matters:
Existing damage could get blamed on you, or you might miss issues that affect performance.
Avoid It By:
- Doing a full walk-around with a team member when picking up
- Taking photos of the condition (just in case)
- Returning the machine clean and refueled, if required
7. Not Asking for Help When You Need It
The Mistake:
Trying to figure everything out on your own—even when you’re stuck or unsure.
Why It Matters:
You might waste time troubleshooting or make a costly mistake that could’ve been avoided with a quick call.
Avoid It By:
- Calling the rental shop if something isn’t working right
- Asking for recommendations on transport or unloading
- Reaching out about extension options if your timeline changes
Final Thoughts: Get the Most Out of Your Rental
Rental equipment can be a game-changer for your project—but like any tool, success depends on how you use it. By avoiding these common mistakes and taking a few extra precautions, you’ll protect yourself, your wallet, and your jobsite.